Introduction to UN Documents
UN Documentation Research Guide
UN Document Symbols
Each UN document has a unique symbol at the top right of the document or on the cover page.
All language versions of a document have the same symbol.
Symbols include both letters and numbers. Some elements of the symbol have meaning, while other elements do not.
In general, the symbol does not indicate the topic of the document. Some publications have both a symbol and a sales number.
Structure of the Symbols
The first component indicates the organ to which the document is submitted or the organ that is issuing the document.
|E/-||Economic and Social Council|
Some bodies have a special series symbol that does not reflect the parent organ. For example:
|CRC/C/-||Committee on the Rights of the Child|
|DP/-||United Nations Development Programme|
|TD/-||United Nations Conference on Trade and Development|
United Nations Environment Programme
Secondary and tertiary components indicate subsidiary bodies:
|-/AC. .../-||Ad hoc committee|
|-/C. .../-||Standing, permanent, or main committee|
|-/GC. .../-||Governing council|
|-/PC/. .../-||Preparatory committee|
|-/WG. .../-||Working group|
Special components reflect the nature of the document:
|-/CRP. ...||Conference room paper|
|-/INF/-||Information series (e.g., lists of participants)|
|-/L. ...||Limited distribution (generally draft documents)|
|-/NGO/-||Statements by non-governmental organizations|
|-/PRST/-||Statements by the President of the Security Council|
|-/PV. ...||Verbatim records of meetings (i.e., proces-verbaux)|
|-/R. ...||Restricted distribution or access (unless subsequently derestricted)|
|-/SR. ...||Summary records of meetings|
The final component reflects modifications to the original text:
|-/Amend....||Amendment: Alternation by decision of a competent authority, of a portion of an adopted formal text|
|-/Corr....||Corrigendum (which may not apply to all language versions)|
|-/Rev....||Revision (replacing texts previously issued)|
|-/-*||Reissuance of a document for technical reasons|
Session or year component
Many document symbols include sessional or year components following the body elements.
|General Assembly||session||31st sess. (1978)-||A/31/99|
|Economic and Social council||year||1978-||E/1978/99|
In 1976 the General Assembly began the practice of including the session information in all document symbols. Before 1976, this information was not included in most document symbols. Session information appeared in Roman numerals in parentheses after the symbol for resolutions only. After 1976, other organs adopted similar practices.
Subsidiary bodies generally follow the practice of the parent organ.